Case Study : National Police Dog Trials 2026

Delivering Complete Event Management, Infrastructure & Production for West Yorkshire Police

In May 2026, Phantom Production Design Ltd was appointed by West Yorkshire Police to deliver comprehensive event management, site infrastructure and operational services for the National Police Dog Trials at Nostell.

The National Police Dog Trials are one of the UK's premier police canine events, bringing together police dog teams from across the country to compete in a series of operational and obedience disciplines that demonstrate the exceptional skills, training and partnership between handlers and their dogs.

Hosted by West Yorkshire Police at the historic Nostell estate, the event attracted competitors, exhibitors, partner organisations and members of the public for a full day of competitions, demonstrations and family entertainment.

Working closely with West Yorkshire Police, the National Trust, local authorities and numerous contractors, Phantom PD was responsible for planning, coordinating and delivering the infrastructure and operational systems required to safely host a major public event.

The Challenge

The event required the transformation of open parkland into a fully operational event site capable of safely accommodating competitors, spectators, exhibitors, operational teams and support services.

Key challenges included:

• Managing vehicle movements into and out of the venue

• Providing suitable parking facilities

• Ensuring safe pedestrian circulation

• Coordinating multiple agencies and contractors

• Maintaining high health and safety standards

• Protecting the historic venue and surrounding environment

• Providing clear public information and wayfinding

• Establishing reliable infrastructure for event operations

• Supporting a high-profile national policing event while delivering an enjoyable visitor experience

  
  

Our Role At The National Police Dog Trials

Phantom PD acted as the lead Event Management Provider and Infrastructure Partner for the event.

Our involvement extended from initial planning and stakeholder meetings through to on-site delivery, event operations and post-event debriefing.

Event Management

We developed and managed key operational documentation and procedures including:

• Event Management Plan (EMP)

• Risk Assessments

• Emergency Procedures

• Crowd Management Plans

• Site Management Plans

• Traffic Management Plans

• Communication Plans

• Event Control Procedures

• Contractor Coordination Processes

• Incident Management Procedures

We also represented the event throughout planning meetings and stakeholder discussions, ensuring all agencies remained aligned throughout the planning process.

Traffic Management & Parking Operations

Phantom PD was responsible for the complete management of parking operations and traffic management for the event.

Working alongside specialist traffic management providers and stakeholders, we developed and implemented systems to safely manage visitor arrivals and departures throughout the day.

Our responsibilities included:

• Traffic management planning

• Vehicle routing strategy

• Car park design and layout

• Accessible parking provision

• Steward deployment planning

• Traffic signage coordination

• Vehicle flow management

• Public information signage

• Live operational monitoring

• Exit management at event close

The result was a safe and efficient vehicle management operation that ensured visitors could access and leave the event with minimal disruption.

Health & Safety Management

Phantom PD provided the Event Health & Safety Officer throughout the planning and delivery phases.

Responsibilities included:

• Site inspections

• Contractor monitoring

• Compliance checks

• Dynamic risk assessments

• Incident management oversight

• Public safety monitoring

• Emergency access management

• Fire safety monitoring

• Welfare coordination

• Operational safety briefings

Safety remained at the centre of all planning decisions and operational activity throughout the event.

Site Infrastructure Delivery

In addition to event management services, Phantom PD supplied and installed a significant proportion of the physical infrastructure required for the event.

This included:

Site Fencing & Segregation

• Crowd control barriers

• Picket fencing systems

• Mesh fencing

• Restricted area segregation

• Arena perimeter fencing

• Queue management systems

• Public safety barriers

Our modular picket fencing system was utilised throughout the event to create safe and attractive public-facing boundaries around activity zones.

Signage & Wayfinding

We designed, produced and installed event signage including:

• Car park signage

• Directional signage

• Pedestrian wayfinding

• Public information signs

• Restricted access notices

• Safety signage

• Event information boards

  
  

Power Distribution

To support site operations and event infrastructure, Phantom PD supplied:

• Generator systems

• Temporary power distribution

• Event power infrastructure

• Cabling and cable protection systems

• Operational power supplies

This ensured reliable power was available across key operational and public areas throughout the event.

Audio & Public Address Systems

Effective communication is essential at any large-scale outdoor event.

Phantom PD supplied and operated the public address system used across the event site, providing:

• Arena commentary coverage

• Public announcements

• Emergency messaging capability

• Competition commentary support

• Event information broadcasts

The system ensured visitors remained informed while also supporting the presentation and operation of competition activities throughout the day.

Event Control & Operational Coordination

A dedicated Event Control facility was established and managed by Phantom PD throughout the event.

Event Control acted as the central coordination point for:

• Operational communications

• Radio management

• Incident reporting

• Resource deployment

• Security liaison

• Medical liaison

• Traffic management coordination

• Contractor coordination

• Weather monitoring

• Escalation procedures

This centralised approach allowed all operational teams to work from a shared and coordinated operational picture.

Stakeholder Coordination

Throughout the project, Phantom PD worked closely with:

• West Yorkshire Police

• National Trust (Nostell)

• Local Authority Representatives

• Safety Advisory Group Partners

• Medical Providers

• Exhibitors and Vendors

• Volunteer Teams

Our role was to ensure every stakeholder understood their responsibilities and that all elements of the event operated cohesively.

The Result

The National Police Dog Trials 2026 was successfully delivered as a safe, professional and highly organised event that showcased the exceptional work of police dog teams from across the United Kingdom.

By combining event management, health and safety oversight, traffic management coordination, site infrastructure provision and operational delivery under a single supplier, Phantom PD provided West Yorkshire Police with a complete event solution.

The project demonstrated our ability to deliver complex outdoor events involving multiple stakeholders, large public audiences and extensive temporary infrastructure, while maintaining the highest standards of safety, organisation and professionalism.

Services Delivered

✓ Event Management

✓ Event Health & Safety Officer

✓ Traffic Management Coordination

✓ Parking Management Operations

✓ Safety Advisory Group Liaison

✓ Event Control Operations

✓ Risk Assessments & Event Documentation

✓ Public Address & Sound Systems

✓ Generator Supply & Power Distribution

✓ Picket Fencing Supply & Installation

✓ Mesh Fencing Supply & Installation

✓ Site Signage & Wayfinding

✓ Crowd Management Infrastructure

✓ Contractor Coordination

✓ Stakeholder Management

✓ Emergency Planning

✓ On-Site Event Delivery

Client: West Yorkshire Police

Venue: Nostell

Event: National Police Dog Trials 2026

Services: Full Event Management, Site Infrastructure & Operational Delivery

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